Admin Panel - Weekly Timetable

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📘 CK Timetable — Admin Guide

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This guide explains every term used in CK Timetable and how to operate the system as a School Admin, plus how to support your Teachers and Monitors.

1) Roles in this system

School Admin — manages classes, subjects, teachers, monitors, timetable setup, downloads, and school profile.
Teacher — logs in to view timetable and (if enabled in your workflow) submits weekly comments/ratings related to lessons.
Monitor — logs in to rate lesson quality for their class and add monitor notes (discipline/attendance/lesson issues).
Viewer / Display — public viewing screen that shows the current timetable (no editing).
Superadmin (Developer) — approves/activates/blocks schools, controls subscription status, and reviews system logs.

2) Key Terms (meaning in your system)

School ID — a unique 5-character code that identifies the school in the database.
Status — school subscription state: APPLIED, ACTIVE, DEACTIVATED, EXPIRED.
Approved Until — the subscription expiry date/time for the school.
Class — a classroom/class name (e.g. S1A, S4 SCI, P7, etc.). Used for timetable rows + monitor leadership.
Subject — a subject name (BIO, MATH, PHY, etc.). Used for lessons + filtering teachers.
Teacher — the person teaching a lesson; can be linked to subject(s).
Monitor — a class leader (one lead class per monitor).
Lesson — one timetable row (Day + Class + Start + End + Subject + Teacher).
Special Event — overrides/announces events like exams, meetings, prayers, etc. for specific time ranges.
Lesson Quality — the monitor’s rating label meaning how well the lesson was conducted.
Monitor Note — the monitor’s written note describing what happened in the lesson.
Teacher Note / Teacher Comment — the teacher’s note/comment for weekly reporting (if used in your workflow).
Weekly Report — a downloadable report template showing lesson records and feedback columns for that week.
Rating Key — a unique ID created by the system for each lesson rating entry (prevents duplicates).
Week Start (ISO) — the Monday date for the current week, used to group weekly reports correctly.
Audit Logs — system logs showing important actions done (helpful for tracking changes and accountability).

3) Admin Workflow (recommended order)

Login using the admin password (database-verified).
Manage Classes → add all classes used in your school.
Manage Subjects → add all subjects taught.
New User → add Teachers and Monitors.
Assign Subjects to Teachers (so the timetable teacher dropdown matches the subject).
Set Lead Class for Monitors (each class should have only one monitor).
Build Timetable (Add Lesson rows).
Save Timetable (stores to database).
View Timetable (confirm it displays correctly).
Download Timetable and Weekly Report when needed.

4) How to set up Classes properly

Open MANAGE CLASSES.
Add all classes you want to appear in the timetable.
Keep names consistent (example: always use S4A, not sometimes S.4A).
Every monitor’s lead class must match one of these class names.

5) How to set up Subjects properly

Open MANAGE SUBJECTS.
Add subjects using short consistent names (e.g. BIO, MTC, PHY).
Teachers should be linked to the subjects they actually teach.
This improves accuracy when selecting a teacher for a lesson.

6) Creating Teachers and Monitors (NEW USER)

Open NEW USER.
Select category: Teacher or Monitor.
Teacher: Ensure subjects are assigned (so the system can filter teachers per subject).
Monitor: Choose the Lead Class (unique — one monitor per class).
Give them a login code/password if your panel requires it (and store it safely).

7) Supporting school users (Teacher/Monitor help)

If a user can’t login: confirm they were created under the correct school and category.
Confirm their user code and password are correct.
For monitors: confirm their lead class exists in your classes list.
If a teacher can’t find themselves in the timetable: ensure the teacher exists and the subject mapping is correct.

8) Timetable Setup (Lessons)

Add Lesson creates one timetable row.
Fill: Day, Class, Start, End, Subject, Teacher.
Start time must be earlier than end time.
Use consistent times (e.g. 08:00–08:40) to avoid overlaps/confusion.
After edits, always press Save Timetable.

9) View Timetable & Fullscreen

View Timetable shows your saved schedule for confirmation.
TIMETABLE FULLSCREEN is for display screens/projectors in staff rooms or corridors.
If something doesn’t appear: re-check Save Timetable, then reload view mode.

10) Weekly Report (what it is for)

Weekly Report is used to review lesson delivery quality across a week.
It can include columns like:
- Lesson Quality (monitor rating label)
- Monitor Note
- Teacher Note (teacher’s comment)
Best practice: generate it every Friday/Saturday for staff review.

11) Special Event

Used for exams, school meetings, prayers, visiting guests, etc.
Set the day and time range.
It shows as a banner/indicator so viewers know the normal timetable is affected.

12) Edit School (Admin)

Used to update your school name and badge (logo) where allowed.
Always keep the official school name consistent (it appears in reports/downloads).

13) Change Admin Password (Security)

Choose a strong password:
- 8–15 characters
- Must include: UPPERCASE, lowercase, numbers, special symbols
Never share admin password with teachers/monitors.

14) Troubleshooting (fast fixes)

Buttons not working? Check internet and reload page.
Data not saving? Confirm you are online + database connection is working.
Teacher list is empty? Ensure teachers exist and subjects are created.
Monitor can’t rate lessons? Ensure monitor has a lead class and timetable exists for that class/day.
Wrong school showing? Confirm correct School ID is loaded for this school.

15) Best Practices (to keep your timetable clean)

Keep class names consistent across the system.
Keep subject names consistent (avoid duplicates like “BIO” and “Biology”).
Always Save after editing.
Download weekly reports regularly for accountability.
Don’t give admin access to normal staff.

Tip: If you cant find what you're looking for, kindly reach out to the developer

Change Admin Password

Edit School

LOGO

Choose Badge

Manage Classes

Manage Subjects

Special Event

Saved Events

No events yet.

Edit Users

Set Admin Password

Password must be 8–15 characters and include: uppercase, lowercase, number, special symbol.

Admin Login

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